Volunteer Roles

HOSPITALITY

HANGTIME

Assist Shlichim with Hangtime
Supervise athletes to ensure proper behavior
Monitor snack and beverage supplies
Answer general questions athletes may have

HOSPITALITY COORDINATOR

Greet visiting families
Hand out welcome bags to visiting families
Answer any questions that the JCC Maccabi visitors have regarding the JCC Maccabi Games & Acess or about local restaurants, attractions, etc.

MACCABI CHECK-IN/INFORMATION AREAS

Depending on the venue, volunteer responsibilities will vary:
- At the hotel(s) for visiting families – an information table for visiting spectators should be staffed especially on arrival day and Monday/Tuesday of the event. Provide Games/Access schedules, venue directions, general information, etc.
- At the athletic venues– an easily identifiable volunteer check-in area where volunteers can receive their instructions from a volunteer shift supervisor or Venue Assistant. Credentialed Games participants may be able to obtain snacks and beverages from this location.
- At the athletic venues – a central medical and security center (and transportation, as needed) staffed by specific trained volunteer
- At the athletic/artistic venues – an official check-in and score reporting area staffed by a Venue Director, Venue Assistant, Sports Commissioner(s), etc.

OPENING CEREMONIES

Assist with the organizing and monitoring visiting delegations “behind the scenes” before their entrance into the ceremonies
Assist with miscellaneous activities for Opening Ceremonies as needed
Ushers: assist with seating guests and VIPS

SOCIAL EVENT HELPERS & CHAPERONES

For each evening event, volunteers are needed to do a variety of tasks, from serving dinner (if applicable), to helping run some of the stations (if applicable), to general supervision of athletes. Duties may vary from evening to evening.
Meet buses, greet athletes and give directions to different activities
Assist safety & security with monitoring of athlete luggage in storage areas
May need to organize games and activities at the events
Monitor food and drink at the events
Monitor athlete behavior

VIP RECEPTION

Direct VIP guests to VIP Reception and then to Opening Ceremonies
Register VIP guests and distribute badges/credentials

MARKETING/PUBLIC RELATIONS

MEDIA SPONSORS

Assist when necessary, especially during Opening Ceremonies and Closing Ceremonies

PRESS ROOM

Record all phone calls
Assist with social media updates and daily newsletter production
Update website daily

PHOTOGRAPHY

Assist in taking pictures throughout the week of the Games

SIGNAGE

Assist in the implementation of banners and signs at the venues
Put-up and take down signs when necessary

SCORE REPORTING

Assist with recording sports results at Maccabi Central or other specific location to ensure accuracy (detail-oriented and strong computer skills required)

VIDEOGRAPHY

Assist videographer as needed
Compile videographer’s schedule and coordinate with Webcasting volunteers

VENUE ASSISTANTs

Monitor snacks and beverages availability for athletes and coaches
Check-in volunteers and give instructions
Assist Venue Director as needed

MACCABI CENTRAL

MACCABI CENTRAL & VOLUNTEER OFFICE

Assist with office duties (printing of lost credentials, making copies, phone calling, filing, giving directions, general communication, etc.)

REGISTRATION

Prior to the event, the Registration Committee, in conjunction with the local delegation heads, will work on registering all local athletes, coaches and chaperones. This committee will also assist the housing and volunteer committee with the registration of local volunteers and host families
In conjunction with the Games administrative staff, will be responsible for registering VIPs, visiting spectators and local spectators
During the weeks leading up to the Games, will assemble credentials, packets, etc. and assist the hospitality committee getting the goodie bags ready for the visiting delegations.
On arrival day, assist the arrivals/departures committee by providing general information/directions, etc.

ORIENTATION, ARRIVALS & DEPARTURE

AIRPORT GREETERS

Serve as “ambassadors” to greet the numerous visiting delegations at the airport(s) on arrival day
Will meet the Delegation Head and assigned bus at the DPJCC, ride to the airport to meet assigned delegation(s), escort the group(s) to the luggage pick-up area and ride the bus back to the JCC, answering whatever questions may come up

AIRPORT ASSSITANTS

Assist Airport Greeters and coordinate between the arrivals committee and arriving delegations with the loading of buses and the transport back to the HUB on arrival day

DEPARTURE ASSSITANTS

Assist delegation with departures from the JCC on Friday, August 11th

ORIENTATION/ARRIVAL ASSSITANTS

Greet your assigned delegation upon their arrival to the JCC
Assist throughout the orientation and arrival process
Help host families pick-up their visiting athletes

OPERATIONS

FOOD SERVERS

Assist in crowd control, replenishing and distributing supplies and food, as well as light clean up at the HUB

SAFETY & SECURITY

Responsible for safety/security of athletes on arrival day, at Opening Ceremonies (for late arriving delegations), during lunch periods and during evening events
Responsible for securing facility perimeters at all evening events
Monitor athlete behavior during daytime competitions and evening events

TRAFFIC CONTROL

Monitor traffic control and direct traffic at specified venues
Direct incoming buses to drop-off point at the JCC for athletes and luggage on arrival day and after evening social activities

TRANSPORTATION

Help move the athletes around and answer their questions and help them get to their destinations
Aassist with athlete flow at the JCC Cares program (if going off-site) and for athlete dispersal and pick-up at the conclusion of the evening social activities

SPORT SPECIFIC

BASEBALL

Scorekeeping and/or managing scoreboard

BASKETBALL

Scorekeeping and/or managing game clock/scoreboard

BOWLING

Oversee automated bowling scoring system

FLAG FOOTBALL

Scorekeeping and/or managing game clock/scoreboard

SOCCER

Assist on field with loose balls

SWIMMING

Runner: Collect times after each event and bring to official scorers {1-2}
Record and compile race results (professional skills required)
Scratch Table workers {1-2}
Drop false start rope {2}
Use hand-held timer for swimming events {16}

TABLE TENNIS

Assist with score reports

TENNIS

Assist with score reports

VOLLEYBALL

Assist with scoring
Assist as line judges (as needed).

Volunteers